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Friends Memorandum of Understanding

Memorandum of Understanding Between Friends and Library

The following will constitute an operating agreement between the Friends of the Arkansas City Public Library (Friends) and the Arkansas City Public Library (Library).  It will stand until and unless it is modified by mutual agreement of the Friends executive board and the Arkansas City library administration.  The Friends mission is to raise money and public awareness in the community to support the services and programs of the Library

The Library agrees to include the Friends in the long-term planning process to ensure that the Friends are aware of the goals and direction of the library.

The Library agrees to share with the Friends the library’s strategic initiatives at the beginning of each fiscal year and discuss with Friends how their resources and support might help forward these initiatives.

The Library agrees to supply the Friends with a “wishlist” each year that indicates the anticipated needs for Friends support.

The Library agrees to provide the Friends with staff support to assist them with development of the newsletter, mass mailings, meeting coordination, and Friends promotional materials and the deposit and disbursement of funds.

The Library agrees to provide public space for Friends membership brochures and promotional materials.

The Friends agree to publicly support the Library and its policies.

The Friends agree to include a member from the library’s administration as a non-voting presence at all Friends’ meetings and to allow room on the agenda for a library report.

The Friends agree to have a representative attend Library Board meetings as a non-voting presence whenever possible.

The Friends agree that any and all monies raised will be deposited in Library accounts exclusively for library programs, services, and other Library defined needs unless otherwise agreed to by both the Friends and the Library.

The Friends agree that the library administration has the final say in accepting or declining any and all gifts made to the library.

The Friends agree to engage in advocacy efforts on behalf of the Library under the guidance of the Library and the Library’s Board of Trustees.

The Friends agree that if they cease to actively fundraise and promote the Library, they will disband allowing for a new Friends group to be established in the future.